COURSE OF ACTION
Customized Tourism
Long Duration Tours
- General Duties and Day-wise Activities of all stakeholders have been formulated to facilitate better coordination.
- Whatsapp Group has been planned to be created including cell numbers of CEO Blitz Travels, Tour Manager, both Tour Coordinators & their NOKs and all Tourists & their NOKs, before start of the Tour, to keep everyone updated with all activities of the Tour.
GENERAL DUTIES
Tour Coordinators
- Will be responsible for the disciplinary matters of all tourists throughout the Tour.
- Every time, while mounting on vehicles, will count the heads and give OK Report to Tour Manager.
- Will be responsible to remit payments into account of Blitz Travels (account no ...........) as under.
- 30 % payment - 7 x days before start of the Tour.
- 50 % payment - 1 x day before start of move from Home City to Base Camp.
- 20 % payment - 1 x day before start of move from Base Camp to Home City.
- Will provide the required details and certificates as mentioned below in "Day wise Activities".
- Will share good and decent pictures and videos in Tour WhatsApp Group.
- In case of any issue at any time, during the entire duration of the Tour, will immediately inform CEO Blitz Travels.
- Will call CEO Blitz Travels daily at 2200 hrs and give feedback on the complete day's activities.
Tour Manager
- ️Will give OK Report to CEO Blitz Travels as under
- Morning - 0800 hrs.
- Night - 2200 hrs.
- Before every journey.
- After every journey.
- Will ensure that vehicles provided by Transport Manager are mechanically fit.
- Will ensure that the drivers provided by Transport Manager are physically and mentally fit.
- Will ensure that the vehicles move on the right road and on authorised road speeds.
- Will ensure that Hotel Manager provides required number of suitable rooms and all other facilities as previously decided.
- Will ensure that the Hotel Manager provides timely hot meals in the right quantity and quality.
- Will ensure that all journeys take place in time.
- Will remain polite but firm with everyone.
- Will not carry out any change in plan without permission of CEO Blitz Travels.
- In case of any issue at any time, during the entire duration of the Tour, will immediately inform CEO Blitz Travels.
Hotel Manager
- Will agree on fixed, per person charges.
- Will provide required number of rooms, separate bed and compatible bedding to all tourists.
- Will provide well cooked hot meals to all tourists, as per pre decided menu, quantity, quality and time.
- Will employ well mannered and well dressed waiters for service.
- Will provide warm water in washrooms.
- Will provide 2 x hrs room warming arrangements as per pre decided duration.
- Will charge 50 % payment on check in and remaining 50 % payment on check out.
- Will be responsible for safety and security of all tourists and other members during stay in hotel.
- Will provide following certificate, covering a/m details, before check in.
Certificate
"It is certified that I............, CNIC ............, manager of hotel ............, will operate on fixed, per head charges. Will provide separate bed and compatible bedding to all
tourists. Will provide well cooked hot meals to all tourists, as per pre decided menu, quantity, quality and time. Will employ well mannered and well dressed
waiters for service. Will provide warm water in washrooms. Will provide 2 x hrs room warming arrangements as per pre decided duration. Will charge 50 % payment
on check-in and the remaining 50 % payment on check-out."
Dated..........
Signed........
Transport Manager
- Will provide required number of mechanically fit vehicles with all pre decided facilities at the right place and time.
- Will employ physically and mentally fit drivers with all the vehicles.
- Will agree on moving the vehicles on fixed charges (excluding chalan and other expenses, etc).
- Will move the vehicles on authorised roads only.
- Will move the vehicles on authorised road speeds only.
- Will immediately provide a compatible substitute vehicle in case of breakdown of some vehicle, without asking any extra charges.
- Will charge 50 % payment before departure and remaining 50 % on arrival at destination.
- Will be responsible for safety and security of all tourists and other members during the complete journey.
- Will provide vehicle fitness certificate, separate for each vehicle, before start of every journey.
- Will provide following certificate, separate for each vehicle, covering a/m details, at the start of every journey.
Certificate
"It is certified that vehicle registration no ......... moving from ......... to ......... is mechanically fit. The driver, (name) CNIC ......... and the
co driver (name) CNIC ......... have valid driving licenses and experience to drive on this route and are physically and mentally fit. The vehicle will
be moved on fixed charges, and no extra charges, whatsoever the case may be, will be demanded. The driver will move the vehicle on authorised roads and
on authorised road speeds. In case of a breakdown of some vehicle, the company will immediately provide a compatible substitute vehicle without asking
for any extra charges. The company will charge 50 % payment before departure and remaining 50 % payment after arrival at destination."
Dated..........
Signed........
DAY-WISE ACTIVITIES
15 x Days before Start of the Tour
Tour Coordinators
- ️Will provide the following details of the Tour to CEO Blitz Travels.
- Details of Tourist Spots.
- No of days/ nights.
- Name, CNIC no, WhatsApp no and e mail of 2 x Tour Coordinators.
- Name of Home City.
- Name of Tourists' organization.
- Total number of tourists.
To submit the details, Click
Questionnaire
After submitting the questionnaire, a code will be received by the Coordinator, to be used later for submission of the other details and certificates
10 x Days before Start of the Tour
Tour Coordinators
- ️Will provide a "No Objection Certificate" on behalf of all tourists to CEO Blitz Travels, as under.
Certificate
"It is certified that, we,
Coordinator No 1................
CNIC................
and Coordinator No 2 ................
CNIC................
being the Tour Coordinators of the tourists group participating in (names of the tourists spots) starting on (date) from
(name of home city) and ending on (date) at (name of home city) on behalf of ..... x tourists (... x male and ... x female),
hereby confirm the following.
- All tourists will voluntarily participate in this Tour and assume all associated risks.
- All tourists understand that such travels involve certain inherent risks, including, but not limited to, physical activity, transportation, weather conditions, and local regulations.
- All tourists have committed to acting responsibly and respectfully towards fellow group members, local communities, and the management team.
- All tourists have confirmed that they are physically fit for the Tour.
Dated..........
Signed........
To submit the certificate, Click
Certificate
7 x Days before Start of the Tour
Tour Coordinators
- Will create WhatsApp Group as under.
- Group Admins including
- Both Tour coordinators.
- CEO Blitz Travels.
- Tour Manager.
- Group Members including
- All tourists
- NOKs of both coordinators.
- NOKs of all tourists.
- ️Will remit 30 % payment into account of "Blitz Travels" and confirm CEO Blitz Travels
- Will provide the following details to CEO Blitz Travels.
- Name, CNIC no, and WhatsApp no of 2 x Coordinators and their NOKs.
- Name, CNIC no, and WhatsApp no of all tourists and their NOKs.
To submit the details, Click
Questionnaire
1 x Day before Start of the Tour
Tour Coordinators
- ️Will call CEO Blitz Travels for final coordination.
- ️Will remit 50 % payment into account of "Blitz Travels" and confirm CEO Blitz Travels.
Tour Manager
- Will reach at Home City.
- Will coordinate with Tour Coordinators.
- Will coordinate with CEO Blitz Travels.
- Will coordinate with Transport Manager.
- Will coordinate with Hotel Manager.
Before Start of journey from Home City to Base Camp
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
Transport Manager
- ️Will provide Certificate to Tour Manager (specimen given in General Duties)
Tour Manager
- ️Will share Certificate received from Transport Manager with CEO Blitz Travels.
- ️Will share manpower state and All OK in Tour WhatsApp Group.
- ️Will coordinate with Hotel Manager.
On reaching Base Camp
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
Hotel Manager
- ️Will provide Certificate to Tour Manager (specimen given in General Duties)
Tour Manager
- Will share Certificate received from Hotel Manager with CEO Blitz Travels.
- Will share manpower state and All OK in Tour WhatsApp Group.
- Will ensure that the Hotel Manager provides required number of suitable rooms and all other facilities as previously decided.
- Will ensure that the Hotel Manager provides timely hot meals in the right quantity and quality.
- Will coordinate with Transport Manager about vehicles to be used for the next day.
Daily, before Start of journey from Base Camp to Tourist Spots
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
Hotel Manager
- ️Will provide Certificate to Tour Manager (specimen given in General Duties)
Tour Manager
- ️Will share manpower state and All OK in Tour WhatsApp Group.
- ️Will share Certificate received from Transport Manager with CEO Blitz Travels.
Daily, before Start of journey from Tourist Spots to Base Camp
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
Transport Manager
- ️Will provide Certificate to Tour Manager (specimen given in General Duties)
Tour Manager
- ️Will share manpower state and All OK in Tour WhatsApp Group.
- ️Will share Certificate received from Transport Manager with CEO Blitz Travels.
1 x Day before Start of journey from Base Camp to Home City
Tour Coordinators
- ️Will remit the remaining 20 % payment into account of "Blitz Travels." and confirm CEO Blitz Travels.
Tour Manager
- ️Will coordinate with Tour Coordinators.
- ️Will coordinate with CEO Blitz Travels.
- ️Will coordinate with Transport Manager.
- ️Will coordinate with Hotel Manager.
Before Start of journey from Base Camp to Home City
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
Transport Manager
- ️Will provide Certificate to Tour Manager (specimen given in General Duties)
Tour Manager
- ️Will share manpower state and All OK in Tour WhatsApp Group.
- ️Will share Certificate received from Transport Manager with CEO Blitz Travels.
On reaching back Home City
Tour Coordinators
- ️Will count the heads and share it with Tour Manager.
- ️Will call CEO Blitz Travels and give feedback on the complete Tour.
Tour Manager
- ️Will share manpower state and All OK Report in Tour WhatsApp Group.
- ️Will move back after permission from CEO Blitz Travels.
Warm Regards,
Col Rana Altaf, Retd
CEO Blitz Travels